Job work challans
Where: Operations → Production → Job Work Challan.
A job work challan records material you send to a subcontractor for processing — plating, heat treatment, powder coating — and tracks its return. It is the delivery document required under GST for goods sent for job work (Rule 45 / Section 143).
Draft → Dispatched → Partially Received → Completed
Filter by status, vendor or work order. Overdue Only shows challans past their expected return date.
Create a challan
Click New Challan.
Challan details
| Field | Notes |
|---|---|
| Vendor | The job worker |
| Work Order | Optional — the work order this processing belongs to |
| Agreed Rate / Unit | The processing charge |
| Dispatch Details | Vehicle, driver |
| Expected Return Date | Leave blank and it is set automatically on dispatch |
| Remarks | For example the process specification |
Material lines — click Add Line for each:
| Field | Notes |
|---|---|
| Item / Description | Type what is being sent |
| HSN Code | |
| Qty Dispatched | |
| UOM | |
| Value / Unit | The value of the goods for the challan |
| Remarks | Optional |
:::tip Type the description In the Item / Description box, type the description of the material, including its item code, for example Spacer Bush EN8 32x20x40 (FG-0004) - for zinc plating. :::
Click Save as Draft. The challan is numbered JWC/2026-27/0001.
Dispatch
Open the draft and click Dispatch. From this point the return period is counted.
The challan shows Days Remaining until the material is due back. A print of the challan is available to send with the goods. Cancel is available while it is dispatched.
Receive the material back
Click Receive Back.
| Field | Notes |
|---|---|
| Receipt Date | When it came back |
| Qty Received | Good pieces returned, per line |
| Qty Rejected | Pieces returned rejected |
| Remarks | Optional |
Click Confirm Receipt. If only part has come back the challan is Partially Received and you can receive again later. When everything is accounted for it is Completed.
Costing the job work
The processor's charge is costed on the bill of material as a SUB CONTRACTED operation, and the rate can be recorded as a Job Work Rate under the product's Vendor Prices.